April 18, 2018aguimarin

Next Year’s PAC Executive Positions

Every spring, the PAC holds elections for next year’s PAC Executive. Any parent or guardian is welcome to run for any of the PAC Executive positions: Co-Chairs, Co-Treasurers, Co-Secretaries, Communications, Classic Rep, Thrive Rep, Fine Arts Rep.

The PAC Executive commitment is not huge and it greatly benefits the school and our students and families. It is a great way to get involved in your child’s education!

If you are interested in becoming a PAC Executive, please review the duties listed below and come to our next PAC meeting on Wednesday, April 25th from 6:30-8:00 pm in the Nootka Library.

There is one Executive meeting every month (day and time to be determined by new Executive), as well as one general PAC meeting a month. There are also discussions over email between meetings. The amount of time put in depends on availability and the position, but generally it is a “working executive” so people do more than simply attend the meetings.

Co-Chairs
PAC Chair duties can be split with a Co-Chair:

  • Chairs monthly PAC executive meetings and facilitates discussion/decision processes
  • Chairs monthly PAC general meetings and facilitates discussion/decision processes
  • Prepares agenda for above meetings
  • Provides Communications Officer with updates as needed for PAC newsletter
  • Administers e-votes on urgent business between meetings as necessary
  • Acts as an official contact and signator for grant and other applications as needed
  • Meets with the Principal regularly, and act as the PAC liaison with the school administration when necessary
  • Reviews draft budget with treasurer(s) before presentation to Exec and PAC
  • Usually one of several signing officers for the PAC bank account
  • Represent the PAC, or identifies a designate, at Welcome to Kindergarten, awards ceremonies and other school functions
  • Works with the school administration (and a PAC committee when appropriate) on application process and selection of winners for annual student awards given by PAC

Co-Secretaries
PAC Secretary duties are split with two parents:

  • Attends monthly PAC executive meetings and takes minutes of discussion/decision processes
  • Attends monthly PAC general meetings and takes minutes of discussion/decision processes
  • Prepares minutes for above meetings and distributes to PAC executive members for review and approval

Treasurer
Can be split with two parents:

  • Attends monthly PAC executive meetings
  • Attends monthly PAC general meetings
  • Reviews draft budget with Chair(s) before presentation to Exec and PAC
  • One of several signing officers for the PAC bank account
  • Write cheques, make deposits and manages PAC accounts
  • Tracks spending and fundraising amounts on behalf of PAC

Communications
Can be split with two parents:

  • Attends monthly PAC general meetings
  • Attends monthly PAC executive meetings
  • Prepares and sends communications (emails, flyers) to families re: PAC meetings and events
  • Maintains PAC website

Stream Representatives
1 from each: Thrive, Classic, Fine Arts

  • Attends monthly PAC general meetings
  • Attends monthly PAC executive meetings
  • Advocates as needed for particular stream they represent